RuleSafe for Business Continuity & Disaster Recovery

 

Unplanned events can have a devastating effect on businesses of all sizes. Crises such as fire, damage to premises or records, illness of key staff or IT system failure could all make it difficult or even impossible to carry out your normal day-to-day activities. At worst, this could see you losing important customers - and even going out of business altogether. But with good planning you can take steps to minimise the potential impact of a disaster - and ideally prevent it happening in the first place.

A carefully thought-out and proven business continuity plan will make coping in a crisis easier and enable you to minimise disruption to the business and its customers. It will also prove to customers, insurers and investors that your business is robust enough to cope with anything that might be thrown at you - possibly giving you the edge over your competitors. The Civil Contingencies Act 2004 means that local authorities also have a legal obligation to actively lead promotion of business continuity practices in their area.

 

Once your continuity documentation is in place, you will need to establish an ongoing training and testing regime for validation and practicing purposes and to ensure that every employee is trained, aware and ready to play their part in the event of a crisis. RuleSafe plays a key role in hosting all the elements of your plan and providing each employee, plan owners, and responsible persons with personalised views of the plan and their individual responsibilities and actions required of them.

 

A key benefit of RuleSafe is its ability to cross-map all internal policies and procedures to corresponding external standards and internal supporting documents, and then generate management scorecard reports showing how each external target is being met through the effectiveness of key internal controls. This is a vital feature for organisations seeking to align or accredit their internal controls against formal standards such as ISO 25999. Internal Audit and management can view progress of planning, testing and preparedness.

 

RuleSafe's unique personalisation and dashboard features ensure that each employee is kept aware of their individual responsibilities in support of your BCP and DR plans, relevant to their particular role, function or position in the company. Managers have an additional dashboard showing the progress of their staff towards their awareness, testing and preparedness targets, and also how their overall group, team or division is performing against the rest of the organisation overall.

 

RuleSafe's integral document management system with its change-managed versioning and multi-level permissions framework is a purpose-built and secure repository for your BCP and DR documents, log forms, contact lists and test reports. Your individual elements of your primary plan(s) can be tagged with metadata such as staff roles, organisational structure, and links to key lists and documents in the repository, so that everyone sees a completely joined-up view of their responsibilities and what they need to do.

 

A critical factor you need to consider is how your employees and designated people will continue to access key plans or lists and coordinate their respective recovery activities in the event of a serious incident. Our cloud hosted RuleSafe SaaS version delivers the means for all parties to securely access and receive automatic updates of actions and progress from wherever they are. By combining your Enterprise version with our hosted cloud service you can be sure that your plan will continue to operate through any crisis.


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